PRESCRIBED INFORMATION
PRESCRIBED INFORMATION TO CLIENTS
MR ADELEKE ADENIYI
AA NOTARY PUBLIC
Rule 8.1 of the Notaries Practice Rules 2019 prescribes the mandatory information to be provided to clients upon receiving instructions.
Price Information - Rule 8.1.1 Notaries Practice Rules 2019
The applicable Notarial Practice Charges, Costs and Fees for the transaction are estimated and agreed y way of fixed fees at the outset in accordance with the Council of the Notaries Society Guidelines which stipulate that fees must be reasonable having regard to all the circumstances of the case. The applicable fees may also include an additional element reflecting other factors including value, importance, speed, complexity or special skills. Fees are reviewed at the Notarial Practice’s discretion where unforeseen or unusual issues arise during the course of the matter. There is a minimum charge of 60 pounds agreed fees which may vary depending on the nature of the task at hand. Please note that details of the hourly rates applicable to any particular matter are available on request. Kindly note that separate charges are made for disbursements or expenses incurred on behalf of Clients. The fees are not subject to VAT and payment can be by cash and/or bank transfer. Payment of fees and disbursements are due in full at the onset of the transaction and/or as agreed.
Service Information – Rule 8.1.2 Notaries Practice Rules 2019
The service provided by me is that of a Notary Public carrying out all permitted notarial activities including, where appropriate, arranging legalisation of documents and sending them to their final destination. An essential part of a notary’s role is to maintain and keep records. Each notarial matter is different and the requirements and timescales will vary according to whether the client is a private individual or a company and according to the processing times of third parties such as the Foreign Commonwealth & Development Office, legalisation agents, translating agencies and couriers etc I will discuss the likely duration of the transaction at the onset and/or upon acceptance of instructions.[1] Some of the typical key stages are likely to include:
1. Receiving and reviewing the documents to be notarised together with any instructions you may have received
2. Liaising with your legal advisors or other bodies to obtain the necessary documentation to deal with the document (e.g. information from Companies House or foreign registries, powers of attorney etc)
3. Checking the identity, capacity and authority of the person who is to sign the document
4. If a document is to be certified, checking with the issuing authorities that the document/award is genuine. In the case of academic awards, this would entail checking with the appropriate academic institutions.
5. Meeting with the signatory to verify their identity and to ascertain that they understand what they are signing and that they are doing so of their own free will and ensuring that the document is executed correctly
6. Drafting and affixing or endorsing a notarial certificate to the document
7. Arranging for the legalisation of the document as appropriate
8. Arranging for the storage of copies of all notarised documents in accordance with the requirements of the Notarial Practice Rules 2019
Redress Information – Rule 8.1.3 Notaries Practice Rules 2019
I am insured under a Professional Indemnity Insurance Policy for at least £1,000,000.00. The Notarial Practice also maintain the requisite Fidelity Insurance Cover pursuant to Rule 6.1.2 of the Notaries (Practising Certificate) Rules 2012. I am a Member of the Notaries’ Guarantee Limited.
Complaints Information – Rule 8.1.4 Notaries Practice Rules 2019
Rule 8.1.4 of the Notaries Practice Rules 2019 prescribed the form of words which explains that the client has a right to make a complaint under Part III of the Notaries (Conduct & Discipline) Rules 2015.
1. My Notarial Practice is regulated through the Faculty Office of the Archbishop of Canterbury
The Faculty Office
1, The Sanctuary
Westminster
London SW1P 3JT
Telephone 020 7222 5381
Email 
Faculty.office@1thesanctuary.com
Website www.facultyoffice.org.uk
2. If you are dissatisfied about the service you have received please do not hesitate to contact me.
3. If we are unable to resolve the matter you may then complain to the Notaries Society of which I am a member, who have a Complaints Procedure which is approved by the Faculty Office. This procedure is free to use and is designed to provide a quick resolution to any dispute.
4. In that case please write (but do not enclose any original documents) with full details of your complaint to :-
The Secretary of The Notaries Society
P O Box 1023
Ipswich IP1 9XB
Email secretary@thenotariessociety.org.uk
If you have any difficulty in making a complaint in writing please do not hesitate to contact the Notaries Society/the Faculty Office for assistance.
5. Finally, even if you have your complaint considered under the Notaries Society Approved Complaints Procedure, you may at the end of that procedure, or after a period of 8 weeks from the date you first notified me that you were dissatisfied, make your complaint to the Legal Ombudsman, if you are not happy with the result :
Legal Ombudsman
P O Box 6167
Slough SL1 0EH
Tel : 0300 555 0333
Email : enquiries@legalombudsman.org.uk
Website : www.legalombudsman.org.uk
6. If you decide to make a complaint to the Legal Ombudsman, you must refer your matter to the Legal Ombudsman within one year from the act/omission or within one year from when you should reasonably have known there was cause for complaint.
Regulatory Information – Rule 8.1.5 Notaries Practice Rules 2019
Rule 8.1.5 of the Notaries Practice Rules prescribed the words confirming that the Notary Public is regulated through the Faculty Office of the Faculty Office of the Archbishop of Canterbury.
[1] Notaries may include a sentence here indicating how long they believe each stage of the particular transaction is likely to take.